I-9 Form
Last updated: May 13, 2025
Form I-9 (Employment Eligibility Verification) is used by U.S. employers to verify an employee’s identity and legal authorization to work. While official I-9 documentation spans multiple pages including instructions, businesses often store only the completed single-page section containing the employee’s details and verification data.
Fields
| Field | Description | Example |
|---|---|---|
employee_name |
Full legal name of the employee as entered on the form. | John Doe |
employee_address |
Residential address the employee provides on the I-9. | 123 Elm St, Cityville, ST 11111 |
date_of_birth |
Employee’s DOB as stated on the form. | 1985-05-10 |
social_security_number |
SSN if the employee chooses to provide it (unless required for E-Verify). | 123-45-6789 |
citizenship_status |
Selected box indicating the employee’s citizenship or immigration status. | U.S. Citizen |
document_title |
Title(s) of document(s) the employee presents for identity/work authorization. | U.S. Passport, Driver’s License, Social Security Card |
issuing_authority |
The authority that issued the ID/work authorization document. | State DMV, Department of State |
document_number |
Number found on the identity/authorization document. | C1234567 |
expiration_date |
Expiration date of the presented ID (if applicable). | 2026-12-31 |
employer_certification_date |
Date the employer certifies the form. | 2023-07-01 |
employer_representative_signature |
Name/Signature of employer or authorized representative. | Jane Smith |
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